Friday, April 25, 2008

contoh panggilan mesyuarat

METROPLEX PROJECT MANAGEMENT SDN BHD
(Company No: 93918-U)
4th Floor, Wisma Equity, 150 Jalan Ampang, 50450 Kuala Lumpur.
Tel No: 03-21616818/27158188 Fax No: 03-21618328

Our Ref: MBSB/TPI/JMB


Date: 20th February 2008


To: The Purchaser[s]


Dear Sir/Madam,


TAMAN KOSAS - AYERS TOWER & ASTARIA APARTMENT
JOINT MANAGEMENT BODY ["JMB"]
NOTICE OF THE FIRST ANNUAL GENERAL MEETING


With reference to the above and under the Building and Common Property
[Maintenance and Management] Act 2007, Act 663, Laws of Malaysia, the
developer is obliged to convene the first meeting of all residents by
April 11, 2008. Under Part III Section 6 (1) of the above Act, we are
pleased to inform you that we are convening the 1st Annual General
Meeting of Ayers Tower & Astaria Apartment Joint Management Body
[JMB].


In connection therewith, the 1st Annual General Meeting of Taman Kosas
- Ayers Tower & Astaria Apartment Joint Management Body is as
follows:-


Date/Day: 22nd March 2008
Time: 10:00 am
Venue: Common Area (Ayers Tower)


In order to qualify for voting and to be elected as a committee member
in the first meeting, the proprietors are required to settle their
outstanding maintenance charges up to Billing for January 2008 by 29th
February 2008. Proprietors who have not paid for their outstanding
maintenance charges will not be allowed into the meeting hall.


An electoral roll of eligible voters will be made available at the
Maintenance Office at the Clubhouse of Astaria Apartment on 03rd March
2008. Any queries in relation to the electoral roll must be made in
writing before 06th March 2008. The final electoral list will be
available on 07th March 2008 for viewing at the Maintenance Office.
Only those who appear in this electoral list will be eligible to vote.
Kindly bring along your identification document for verification at
the registration counter before the start of the said meeting.


If you are unable to attend, you may nominate a proxy and for joint
purchasers of any parcel, you shall nominate a jointly appointed proxy
to attend and vote on your behalf in the said meeting. The Proxy Form
must be submitted at the day, time and place, as stated in the forms.
The Proxy forms can be obtained at the Maintenance Office.


Please find attach the following document/forms for your attention and
necessary action:-


a) Agenda for the 1st JMB Meeting
b) Duties and Powers of JMB
c) Proxy Form


Yours faithfully,
Metroplex Project Management Sdn Bhd


--------------------------
Authorised Signatory



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James Lam View profile
More options Feb 28, 12:23 pm

From: James Lam
Date: Wed, 27 Feb 2008 20:23:07 -0800 (PST)
Local: Thurs, Feb 28 2008 12:23 pm
Subject: Re: Notice of JMB 1st AGM (from Metroplex)
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AGENDA

"Building and Common Property (Maintenance and Management) Act, 2007,
Act 663 Laws of Malaysia"
Part III - Management of Building or Land intended for Subdivision
into Parcel
Section 6 (2) & (3) - Quorum at general meeting


a) Election of office bearers of the Joint Management Committee;
b) To confirm taking over by the JMB insurances affected by the
Developer;
c) Subject to subsection 23(2) of the Act, to determine the amount to
be paid by the proprietors to the Building Maintenance Fund for the
maintenance and management of the common property of the Building;
d) To determine the rate of interest payable by a purchaser in respect
of late payment charges; and
e) Any matter connected with maintenance and management of the Common
Property of the building.


Please note that the said meeting and the matter of casting votes
shall be as follows:-
1. The quorum at the said meeting shall be 1/4 of the proprietors who
have paid maintenance charges in respect of their parcels;
2. If within half an hour after the time appointed for a general
meeting, a quorum is not present, the members entitled to vote who are
present shall constitute a quorum.
3. If no member entitled to vote turns up or all members present, but
refuse to be office bearers of the Joint Management Committee after an
hour after the 5th time appointed for meeting, the Developer shall
within 7 days inform the Commissioner of Building (COB) and the COB
may:-
a) appoint a new date for the meeting of JMB, or
b) appoint a managing agent to maintain common property of the
building;
4. All resolutions at the first meeting shall be decided by a show of
hands;
5. Joint purchasers shall vote by way of jointly appointed proxy;
6. The chairman shall have a casting vote in the event of equality of
vote.



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James Lam View profile
More options Feb 28, 12:25 pm

From: James Lam
Date: Wed, 27 Feb 2008 20:25:48 -0800 (PST)
Local: Thurs, Feb 28 2008 12:25 pm
Subject: Re: Notice of JMB 1st AGM (from Metroplex)
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Duties of Joint Management Body (JMB)
----------------------------------------------------------

● To properly maintain the common property and keep it in a state of
good and serviceable repair;


● To determine and impose charges that are necessary for the repair
and proper maintenance of the common property;


● To insure and keep insured the building to the replacement value of
the building against fire and such other risks as may be determined by
the Body;


● To apply insurance money received by Body in respect of damage to
the building for the rebuilding and reinstatement of that building;


● To comply with any notices or orders given or made by the local
authority or any competent public authority requiring the abatement of
any nuisance on the common property, or ordering repairs or other work
to be done in respect of the common property or other improvements to
the property;


● To prepare and maintain a register of all purchasers of the
building;


● To ensure that the Building Maintenance Fund (BMF) is audited and to
provide audited financial statements for the information to the
purchasers;


● To enforce house rules for the proper maintenance and management of
the building; and


● To do such other things as may be expedient or necessary for the
proper maintenance and management of the building.


Power of Joint Management Body (JMB)
----------------------------------------------------------


● To collect from purchasers maintenance and management charges in
proportion to the allocated share units of their respective parcels;


● To authorize expenditure for the carrying out of the maintenance and
the management of the common property;


● To recover from any purchaser any sum expended by the Body in
respect of that parcel in complying with any such notices or orders;


● To purchase, hire or otherwise acquire movable or immovable property
for use by the purchasers in connection with their enjoyment of the
common property;


● To arrange and secure the services of any person or agent to
undertake the maintenance and management of the common property of the
building;


● To make house rules for the proper maintenance and management of the
building; and


● To do all things reasonable necessary for the performance of its
duties under this Act.


Power of Joint Management Committee (JMC)
------------------------------------------------------------------


● The JMB shall elect a JMC who subject to any restriction imposed or
direction given by the Body at a General Meeting, may perform the
Body’s duties and conduct the Body’s business on its behalf, and may
for that purpose exercise any of the Body’s power;


● To perform JMB’s duties and conduct JMB’s business;


● The Committee shall consist of the Developer and not less than 5 and
not more than 12 owners; and


● To elect Chairman, Secretary and Treasurer.



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James Lam View profile
More options Feb 28, 12:27 pm

From: James Lam
Date: Wed, 27 Feb 2008 20:27:28 -0800 (PST)
Local: Thurs, Feb 28 2008 12:27 pm
Subject: Re: Notice of JMB 1st AGM (from Metroplex)
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PROXY FORM
TAMAN KOSAS - AYERS TOWER & ASTARIA APARTMENT

To:-


* I/We _______________________________and
_______________________________
** [NRIC No. ________________] the proprietor(s) of Parcel No.
________________ of Ayers Tower & Astaria Apartment hereby appoint
_______________________________ (NRIC No. ________________, proxy's
signature as below to be *my/our proxy to vote at the first meeting of
the Joint Management Body to be held at Common Area (Ayers Tower) on
22nd March 2008 10:00 am and at any adjournment meeting or meetings if
applicable.


Dated this day of
2008


_______________________________ 1. _______________________________
[Signature of Proxy] Proprietor's Signature ***


2. _______________________________
Proprietor's Signature


Notes:
1. Joint proprietors of any parcel entitled to vote shall appoint a
jointly appointed proxy to attend and vote on their behalf.
2. A proprietor of a parcel entitled to vote may appoint one proxy to
attend and vote at the meeting instead of him/her.
3. "Entitled to vote" means proprietors who have no outstanding
maintenance charges.
4. In the case of the corporate body, the proxy appointed must be in
accordance with the Memorandum and Articles of Association, and the
instrument appointing a proxy shall be given under the company's
Common Seal or under the hand of an officer or attorney duly
authorized.
5. The Proxy form must be deposited with Maintenance office at the
Clubhouse of Astaria Apartment, no later than 06th March 2008.


* Delete as appropriate.
** Only one IC required if it is a joint name purchase.
*** If the parcel is owned by more than one proprietor, all joint
proprietors must sign.

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